Booked Consult Engine

Stop losing booked consults to slow follow up.

EmpAIre helps clinics turn more enquiries into booked consults by fixing fast lead response, follow up, reminders, and dormant lead reactivation.

Book a 15 minute Revenue Leak Audit

The Numbers That Matter

40 to 60%

of inbound leads lost to slow follow up

47 hrs

common slow response benchmark

<60s

our system response time

Where Bookings Die

Leads contacted too late

Every minute after a lead enquires, conversion probability drops. Most clinics respond in hours, or never.

Follow up dies after first touch

One text, one email, then silence. 80% of conversions need 5+ touches. Most businesses stop at one.

Dormant lists never reactivated

Hundreds of past enquiries sitting in a CRM. Warm leads that never received a second chance.

What Gets Built

Speed to Lead Engine

Sub 60 second automated first response across SMS, email, and chat. Before your competitors even see the lead.

KPI: Response time

AI Follow Up Sequences

Persistent, intelligent multi touch follow up that adapts to each lead's behaviour and books the appointment.

KPI: Booking conversion rate

Reactivation Campaigns

Wake dormant leads with targeted, personalised outreach that turns cold lists back into booked consults.

KPI: Reactivated bookings

Booking Flow Optimisation

Reduce friction from interest to appointment. Fewer steps, smarter routing, higher show rates.

KPI: Show rate

Who It's For

Clinics Medspas Dental

Service businesses that depend on booked consultations for revenue. Where every missed follow up is a missed treatment, and every slow response costs thousands.

Who It's Not For

Businesses with no existing lead flow to optimise
Teams that want to try AI without committing to process change
One off project seekers. We build and operate, not hand off and walk away.

How We Operate

Audit

We map your current lead flow, find the leaks, and quantify the revenue impact.

Build

Custom systems deployed into your stack. Fast lead response, follow up, reactivation.

Operate

We monitor, optimise, and iterate. You focus on delivering. We handle the pipeline.

4 Week Delivery Timeline

Wk 1

Audit

Map your lead sources, response times, conversion rates, and identify the biggest revenue leaks.

Wk 2

Build

Configure speed to lead, follow up sequences, and booking flow. Integrated into your existing stack.

Wk 3

Deploy

Go live with real leads. Monitor performance, tune messaging, and validate conversion improvements.

Wk 4

Optimise

Data driven iteration. Refine sequences, launch reactivation, and lock in sustained performance gains.

Pricing

Audit Sprint

Fixed scope diagnostic for teams that need to see the leak clearly before they build.

Lead flow audit, response time breakdown, and leak map
Follow up teardown across forms, calls, inboxes, and CRM
30 day action plan with the highest leverage fixes first
Not included: SMS credits, CRM software costs, paid ad spend

Right for you if you know money is leaking, but you want the map before you commit to a full build.

Build Sprint

The core system build for businesses ready to tighten response time and start recovering missed bookings fast.

Speed to lead SMS and email sequence built and configured
Booking logic, routing, and handoff rules wired into your stack
Live testing, launch support, and first pass optimisation
Not included: SMS credits, CRM software costs, paid ad spend

Right for you if you already have lead flow and need a working system, not another report.

Operate

Ongoing management for teams that want the system watched, tuned, and kept sharp after launch.

Sequence monitoring, messaging updates, and conversion tuning
Reactivation campaign planning and execution support
Reporting on response time, contact rate, and booking lift
Not included: SMS credits, CRM software costs, paid ad spend

Right for you if you want the pipeline managed like an operating system, not left to drift after go live.

Not sure which is right for you? Book the free audit → 15 minutes and we will tell you exactly which tier fits your situation and what ROI to expect.

Investment

Fixed scope. Outcome led. No retainer traps.

Stop losing consults to slow follow up.

Book a Revenue Leak Audit →

Frequently Asked Questions

Most implementations are live within 2 weeks and fully optimised by week 4. We work with your existing tools. No platform migration required.

We integrate with major CRMs, booking systems, and communication platforms, including GHL, Cliniko, Calendly, Twilio, and most standard APIs. If your stack is custom, we scope integration during the audit.

Minimally. We build around your current process and enhance it, not replace it. Your team keeps doing what they do. The system handles the speed and consistency gaps.

You keep everything we build. For ongoing optimisation and monitoring, we offer a retained operations package, but it is optional, not a lock in.

Agencies generate leads. We make sure those leads actually convert into booked appointments. Most businesses do not have a lead problem. They have a speed and follow up problem. That is what we solve.

Results vary by lead volume and current conversion rates, but typical outcomes include stronger contact rates, faster response times, and more booked consults from the leads you already paid for.